EN Department Official Travels Office
Preparing your Trip
Please submit your travel document (TRVL) 14 days prior to departure, at the latest 48 hours before travel.
A duly approved travel document - prior to departure - is mandatory to obtain the reimbursement of travel expenses.
Please do not hesitate to contact your GAO for assistance.
Rules and Guidelines in EN Department
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Please remember that your absence must be recorded in EDH.
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Registration fees: early registration payment deadlines shall always be respected to avoid any extra costs.
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External training must be first registered and approved within EDH before making any TRVL requests.
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Accommodation expenses: payment or reimbursement on the basis of real costs up to a max. amount corresponding to 60% of the DTA (invoice must be attached to the claim).
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Meals and miscellaneous expenses covered by the DTA: 10% each for lunch and dinner + 20% for miscellaneous expenses (the following items are covered by the miscellaneous expenses part of the DTA and therefore cannot be claimed for separately: local transport, including taxis, when at the final destinations, parking, taxes, tips, telephone, occasional drinks and snacks).
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Transport by CERN Cars and rental cars: Rules and Guidelines
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Transport by Private Cars: Rules and Guidelines
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Flight Tickets -> Economy class (booking process via travel agency Egencia)
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Train tickets -> First class (booking process via travel agency Egencia)
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Hotel -> booking process via the travel agency Egencia (primary option).
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Public transportation is highly recommended whenever possible
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Travel assistance -> SOS International cards are available at your GAO's office.
Useful Links
Administrative circular N. 33 - duty travel